Some Tips for Better Managing Meeting Planning: Use the Right Tech, Making them Invite-Only, and More

managing meeting planning

Managing meeting planning is one of our biggest struggles as event planners. People get confused about meeting schedules, the apps we need to use, and even just focusing on the agenda at hand.

If you want to create a zen experience around your meetings, managing meeting planning is key. We’ve discovered a few things that will help you get there. You can try standardizing your tools and learning the tech you’re going to use, for starters. On top of that, we also found some tips for avoiding AV problems, gauging employee happiness and how to travel during unfriendly weather.

If you really want to step up your meeting management and planning, maybe you can learn a thing or two from our event planning checklist?

Avoid These AV Mishaps at Your Next Event

While we here know our way around AV, we’ve realized that most of our clients might not be as lucky. For example, are you fully aware of all the ins and outs of the quote you’re getting? What does each line item mean? Can the equipment be delivered and set-up the exact way you want it, on the exact day it’s needed? This guide tackles all these problems and more so you can manage your next event’s AV better. We also have a few tips for hiring your next event AV company right here.

Make the Most of Your Meetings

Meetings can be very productive (honestly!), but they can also be huge time-wasters if managed improperly. Did you know in an average 40-hour work week, almost 12 hours are spent preparing for and attending meetings? Make all these hours worth it by avoiding some of the most common issues and complaints. One quick tip is knowing how technology can help, or hinder, your meetings and find ways around the hurdles of tech. You also need to focus on the often forgotten factors such as setting the right meeting venue and implementing proper conduct.

New Tech Trends Step Your Events Game

VR, AR, event apps, 360 videos, live streaming. All of these new technologies just sprouted around the events industry in the past few years. Of course, they now all seem like staples for every major event. In this podcast, the hosts discuss new innovations that can help make events more accessible, fun, and secure. For example, imagine an app that can easily map environments for event venues, benefitting both organizers and attendees. Or a way for your app to tap into the internet and make all your event gadgets work together. With a bit of tinkering, you too can find useful event tech for your next gathering.

Repurpose Your Events App the Right Way

Event apps are fast becoming a staple for every event. More than just for marketing, apps can actually be used to solve some of your nagging event problems! For one, you can incorporate games that reward participation during the event. Another option is to create a quiz to gauge how much people learn during certain sessions. You can also bake in a mini-social network that allows you to build a tighter community within the event.

Event apps are fast becoming a staple for every event.
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6 Event Marketing Tools You Need To Check Out

Nowadays, marketing tools are a dime a dozen. Choosing the best among them can be time-consuming, to say the least. To help you out, this guide lists some of the most useful marketing apps for your event. Aside from learning how each tool works, you also get pricing information to help you decide which one is best for your budget.

Should You Set Your Meetings to Invitation-Only?

What if instead of the usual open-house style where everyone is invited to a meeting, you just send out invitations to a select few? Would your attendees benefit from such a setup? If you’ve been trying to create a very specific experience targeting to a group of like-minded people, then this method might be for you. Aside from creating an exclusive experience, choosing attendees carefully also helps you plan your meeting better so that everyone benefits from it. While it may not be the right choice for every meeting, knowing when to make an event invitation-only can help you create a higher impact even with just a few participants.

Travel Tips: Navigating Extreme Weather

Bad weather can break anybody’s travel plans at the last minute. However, there are a few tricks for effectively negotiating traffic jams, flight cancellations, and other unexpected circumstances. From making sure you budget your travel time wisely to signing up for priority services at the airport, here are some of the top tips to help you navigate even the most inclement weather.

A happy workforce is a productive workforce.
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Never Stop Learning: Event Management Degrees

The first university to offer an Events Management degree was the University of Central Florida in 2006. Since then, the idea that our industry needs its own degree become quite popular with many other schools have followed suit. Beyond improving the curriculum, a few have also pushed forward adding new courses and degrees related to the industry. Let’s face it, our kind of work isn’t for the faint of heart and it’s grown more complicated over the years. While we agree that a degree is no replacement for grit and experience, our teams can feel woefully underskilled in certain areas so an event management degree might just help everyone step up their game.

How to Use Facebook Messenger Effectively

Facebook Messenger isn’t going to replace email just yet. But you have to agree, it’s becoming very popular as a reliable way to get in touch with just about anyone. But if you want to use its full potential, we have something for you. This guide gives you a few ways to make Messenger more useful, from encouraging users to send messages through your profile to using your Messenger to comment on posts. Of course, there’s also a high tech side to using the app as well, such as creating your own chatbot and running Messenger Ads.

How To Measure Employee Happiness

A happy workforce is a productive workforce. Unfortunately, the sedentary and highly competitive corporate environments today promote the opposite. That’s why it’s important to gauge the happiness of your team regularly. You can measure it via a few indicators, such as productivity, negativity, and social tendencies (or the lack thereof). Sometimes these can be easy to track. But more often than not, you’ll need to hone your observation skills to know what’s up. And when you catch some of the negative signs early on, start addressing them to reduce the risk of them leaving while increasing their value to the team as a whole.



Like everyone else, you need a solid team to run exceptional events. That’s why the last article about employee happiness struck a nerve with us.

How do you keep your own team happy?

from Endless Events

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